June 8 - July 19
UCPath recently implemented the below changes.
THIS INFORMATION HAS BEEN CONDENSED FOR UCLA AUDIENCES
Absence Management
Summary | Referenced material | Date |
|---|---|---|
A Job Aid was updated to include converting Sabbatical Credit(s) due to a transfer between a quarter campus and a semester campus. | UCPath Job Aid | 6/13/24 |
Benefits
Summary | Referenced material | Date |
|---|---|---|
A Job Aid was updated to include
| UCPath Job Aid | 6/13/24 6/26/24 |
A Job Aid was updated to include a template, new earn codes, and SharePoint URL for the I-181 Time Entry Inbound File Form Navigation Steps. | UCPath Job Aid | 6/20/24 |
| An issue for rehired employees that were experiencing a drop in benefits and UCRP eligibility was resolved. | N/A | 6/28/24 |
Employee Self-Service
General Ledger
Summary | referenced material | DATE |
|---|---|---|
An index for the Journal Mod Salary Cost Transfer (SCT) program was created to improve batch performance. | N/A | 7/15/24 |
Manager Self-Service
Summary | referenced material | DATE |
|---|---|---|
UCPath manager resources were updated to reflect the new process of using the Guided Onboarding Wizard, which includes updates to the Gender Identity and Sexual Orientation options and a new Pronoun selection. | UCPath Help Site Topic (Simulations) | 7/15/24 |
Payroll & Compensation
Summary | referenced material | DATE |
|---|---|---|
| The year-to-date amounts displayed on self-service pay advice statements was fixed. | N/A | 7/10/24 |
The Quicklinks - Payroll Configuration page was updated to include:
| N/A | 7/15/24 |
Workforce Administration
| Summary | Referenced Material | DATE |
|---|---|---|
UCPath resources were updated to reflect the new process of using the Guided Onboarding Wizard, which includes updates to the Gender Identity and Sexual Orientation options and a new Pronoun selection. | UCPath Help Site Topic (Simulation) UCPath Job Aid | 7/15/24 |
Did You Know?
When employees call UCPath at 855-982-7284, they can select option #4 for assistance in Spanish. UCPath partners with a translation service to provide help in over 240 languages.
It is important to monitor employee recordsand contingent worker recordswith an "Expected Job End Date" at the end of each quarter.
- Upon reaching the "Expected Job End Date," UCPath will terminate all employees with expired jobs for which the "End Job Automatically" box is selected.
- To avoid unintended impacts, run the Jobs with Approaching End Dates (R-103) and Escalation/Reminder of Approaching Job End Dates (R-384) reports and review records scheduled to terminate automatically.
For additional information reference the Job Record End Date Monitoring Article.
Case submitters can reopen closed inquiries when further attention is required. Here are the functionalities:
- The original submitter can reopen their inquiries of any type.
- Cases can be reopened three times within one year of the original closure date.
The original case numbers, associated communications, and attachments are retained.
For additional information, please refer to the UCPath Help Site Topic: Reopen Closed Inquiry.
Having outdated employee or dependent addresses can affect access to care, claims payment, and plan enrollment.
Common errors include:
- Incorrect or missing suffix for street address,
- Apartment or unit number missing
- Incorrect zip code
- Not in the USPS Standardized format
- Same address for home and mailing fields
- Using copy/paste when entering address information
To review and/or correct an employee’s address within UCPath, please follow this navigation path:
- UCPath Home Screen > Employee Actions > Personal Information > Personal Information Summary > Home/Mailing Address > Change Home/Mailing Address
For dependents, whose address is different than the employee’s address, follow this navigation path:
- UCPath Home Screen > Health and Welfare> Dependent Coverage> Dependent select “Dependent” to review address details
